Wedding Day Coordination

Having a strong venue coordinator is a very good thing indeed, however a venue day-of-coordinator is doing a different job than your own wedding coordinator. The venue staff will be - and should be - primarily focused on ensuring the venue is running optimally. This means unlocking the doors, managing their own staff, setting up the floorplan correctly if they offer this, managing the security of the building, the lights and electrical systems are working well, and so is the kitchen and bar if they are providing these services. Venue coordinators are also often only onsite for 8 hours and will depart after dinner service meaning your next point of contact is a server or bartender - not a manager.

Your own coordinator is working for you. We have the ability to go off-site to solve problems, soundcheck DJs and musicians, cover multiple locations if you are having your ceremony, reception, or any other events at different sites. Your coordinator is also there to advocate for you and your plan with anyone who might want to deprioritize it. We are offering concierge service not just to the couple, but also to your bridal party and select VIPs or family members.

There is a wide range in what exactly is covered by a venue coordinator. If you have already book your venue, request that they list out exactly what they cover and what they do not so that you can make an informed decision on what exactly you need for your day.

Absolutely it is! We modify our packages based on exactly what you need and not what you don’t. For example, if you are at the end of your planning journey you may not need vendor matchmaking. Or, if you are having a Sunday brunch or cake and punch wedding, you may not need a full twelve hours of coverage. Alternatively, you may have a very extensive DIY decor set up or need extra errands run. These are available as an add on and priced out to you during your consult.

We will tailor your package, and pricing, to be exactly what you need it to be. It’s not hard for wedding expenses to add up, so we charge for exactly what you need and not more.

We are so glad to hear that wedding planning is going so well and that you seem to have a rock solid plan going into the big day! While it is possible for your to manage your own wedding day, the question becomes do you want to be working your wedding? How important is it to you to be present with your newlywed spouse and family?

Some of the clients who have benefited the most from our wedding day coordination service are teachers, nurses, project managers, and even other event planners. All of these people had a knack for building very good plans but also had the understanding that 70% of event management happens live on the day and they’d rather spend it dancing with their loved ones.

The simple answer to this is that it’s near impossible to do two jobs well at the same time and unfortunately you often pay in the moment for a split focus. For example, a DJ should be standing by his set up all night to ensure that the music is dynamic and responding to the room. A decorator isn’t able to drop what she is doing to help a groomsmen source a new vest and still have your arch ready for the ceremony. An officiant needs to stay during the whole ceremony and not work with the venue to correct a floorplan.

Demars Events is about supporting not just you and your guests on the wedding day, but every one of your vendors as well so that they can deliver the best serviced possible. Being fully dedicated to this and able to delegate to assistants is the only way to make this possible.

We quote each couple based on the specifics of their wedding to ensure they are getting a fair price. Some of the most common factors include guest count, vendor count, set up services requiring extra staff or hours, distance from our homebase (Newmarket, Stratford or Essex).

You will receive your custom quote towards the end of our consultation after we have had a discussion on how we can tailor our service to fit your needs.

We typically book about 12 - 18 months in advance however if your date is outside of the range we still encourage you to reach out as we may have availability. We also have associates who are also WPIC certified planners who are able to deliver the Demars Events standard equally as well as Andrea should she herself be unavailable.

We do not offer strictly day-of or week-of coordination service because it is our belief that it’s not possible to show up on the day and have a clear understanding of your plan, priorities, resources available, and properly support your vendors. By giving ourselves a month to work on the details together, things are less rushed, we can anticipate and prepare for potential problems, customize our emergency kits, and set both you and us up for success. We want you to actually able to enjoy a stress-free final weeks before your wedding day.

A certified planer is an assurance that the person you will be working with is commited to the craft and continuous improvement. We understand the risks and liabilities that come with putting on a one-time-only event such as wedding and treat it with a high level of care, and not as a hobby. We also carry insurance and are happy to provide proof on request.

Absolutely you can, and in most of the same ways that a domestic wedding would. If you are doing an all-inclusive wedding package at a resort, it is still be helpful to have your own coordinator who can ensure you, your bridal party, and family are receiving personal support, hold the venue to account, and also ensure the vendors they are providing are able to execute your vision. Andrea Demars, our lead planner, is also able to work in Spanish as well as English.

Great question! This will come down to how much pre-planning support you think you could best benefit from. A coordinator is a good fit for couples who feel confident planning their own wedding. They often have project management or event planning experience and assess what vendors are necessary to accomplish their vision and how to make it happen within their set budget for their number of guests. A planner is a better fit for couples who are working and/or studying full time and don’t have the 200 - 300 hours to dedicate to planning a wedding on top of their personal and professional commitments. Check out our partial and full planning packages or book a call to discuss the different options or even a custom package for you.